1003.7 Grant Writer 20160901

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Primary responsibilities include preparation of proposals and grant applications and performance of responsible professional and administrative work in researching, identifying, developing and responding to public and private grant opportunities for fire and ems operations.



           Works under the direction and guidance of the Fire Chief.



  • Responsible for conducting the full range of activities required to prepare, submit, and manage grant proposals to government, foundation and corporate sources.
  • Perform prospect research on government, foundations and corporations to evaluate prospects for grants.
  • Work with Fire Chief and treasurer to gather information necessary to report to grantor on current grant programs.
  • Comply with all grant reporting as required by donors.
  • Understanding of Fire Department history and programs.
  • Make appointments for Fire Chief and arrange for onsite tours for supporters (government officials, foundation officers, foundation trustees).
  • Maintain current records in database and in paper files, including grant tracking and reporting.



  • Maintain confidentiality about information learned on the job.
  • Understand or possess the ability to learn the department policies and procedures.
  • Assist the Fire Chief with all aspects of budget preparation and management, including budget disbursement records.
  • Maintain complete and accurate files on department personnel including recruits, existing members and past members.
  • Accurately prepare, proof read and edit correspondence, reports and other documents.
  • Coordinate the recruitment and orientation of new employees from a human resources perspective.
  • Ensure procedural compliance with local, state and Special District government policy.
  • Prepare statistical information as requested.
  • Routinely update the department website as new information is supplied by other department members.
  • Perform other related duties and special projects as requested.


  • Minimum of two years’ experience with grant writing.
  • Previous experience with non-profit fundraising.
  • Experience working in deadline-driven environments.
  • Able to work well in a team environment, handle multiple assignments and meet deadlines.
  • Able to monitor and meet income goals.
  • Ability to work alone.
  • Possess the ability to concentrate and accomplish tasks despite numerous interruptions.
  • Possess good working knowledge of personal computers and software.
  • Must be willing to learn new software programs specifically designed for the fire service.
  • Must be physically and mentally capable of developing, implementing and utilizing a records management system including filing documents and records.
  • Possess excellent interpersonal skills with the ability to communicate effectively orally and in writing in English with the public, elected officials, department heads and other fire department members.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to perform tasks which involve the ability to exert light physical effort in sedentary to light work on a daily basis. Tasks may involve extended periods of time at a keyboard or workstation.